Industries / HVAC

Scheduling Software
Built for HVAC Teams.

No-heat and no-cool calls can't wait — and neither can your summer and winter demand spikes. Prophet gets the closest available tech to an emergency in minutes and keeps every install, tune-up, and repair on one calendar.

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HVAC technician on the job

Why HVAC Teams Choose Prophet

Built around how HVAC businesses actually run.

Emergency Dispatch

Smart routing sends the nearest available technician to a no-cool or no-heat call, not just the next one in line.

Seasonal Capacity

See exactly how booked your team is heading into a heat wave or cold snap, and adjust before you're overbooked.

Consistent Quoting

A standardized price book keeps install and repair pricing consistent, whether it's your newest tech or your lead installer.

Install-to-Invoice

Multi-visit installs stay linked to the same job record, from initial quote to final on-site payment.

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FAQ

Common Questions

There isn't one HVAC platform that's automatically right for every shop — the best fit depends on your team size, how many emergency calls you take, and how much of the day gets eaten up driving between jobs. What matters most is software built specifically for field service, with real scheduling and dispatch logic rather than a shared calendar.

Prophet Scheduling is built around that combination for HVAC teams — automated scheduling that can prioritize a no-heat or no-cool emergency, a standardized price book for installs and tune-ups, and mobile invoicing in the field — with straightforward per-technician pricing and no long-term contract.
Look for scheduling and dispatch that can tell the difference between a routine tune-up and an emergency no-cool call, plus a single calendar that keeps installs, maintenance, and repairs together instead of scattered across tools. A built-in CRM and price book also matter, since HVAC quotes need to stay consistent no matter which technician is writing them.

Prophet covers all of this: live job status for the office and field, estimates and invoicing technicians can send from the truck, and reporting that shows which jobs and technicians are driving revenue.
Good HVAC software builds each day's schedule around technician availability, customer availability, job duration, travel time, job priority, and which techs are qualified for a given system — not just whoever's next in line. Prophet's scheduling engine weighs all of those factors automatically and rebuilds routes as new calls or cancellations come in.

That means an emergency no-heat call can jump the queue and route to the closest qualified technician without a dispatcher manually reshuffling the whole day.
Drive time is one of the biggest hidden costs in HVAC — every mile between stops is a mile the technician isn't billing. Prophet's routing engine sequences each tech's day to minimize total drive time while still respecting job duration, priority, and appointment windows, and it rebuilds the route automatically whenever a new call, cancellation, or emergency changes the plan.

Instead of a dispatcher manually reordering stops on a whiteboard or group chat, the software does it in seconds, and it gets more of the day into billable work instead of windshield time.
HVAC scheduling software typically runs anywhere from a flat monthly fee to per-technician pricing, and cost usually scales with how much of the operation it covers — scheduling alone versus scheduling, invoicing, CRM, and reporting together. It's worth comparing what's actually included rather than the sticker price alone.

Prophet's plans start at $399/month for teams of up to 10 workers, with a Pro plan at $699/month for teams up to 25, both month-to-month with no long-term contract.

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Interested in Prophet?

Tell us about your crew and we'll show you exactly how routing, scheduling, and invoicing come together.

  • 20-minute walkthrough
  • Built for HVAC, Plumbing, Pest Control, and 25+ other trades
  • Based in San Diego — real people, real support

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